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WebOsmotic's Chat with Docs: Turning Information Overload into Instant Answers

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Project Summary

As a business, accessing the right information at the right time is crucial. Whether it’s policy documents, old invoices, SOPs, or research papers, searching for specific details can often feel like looking for a needle in a haystack. The process is slow, frustrating, and eats into valuable time that could be spent on more meaningful work.

This challenge led to the creation of Chat with Docs—an AI-powered assistant that makes finding information effortless. Instead of manually scanning through endless files, users can simply ask a question and get instant, accurate answers. No more wasted hours, no more endless scrolling. Built by WebOsmotic, this intelligent chatbot transforms how businesses, researchers, and professionals interact with their documents, making knowledge retrieval as easy as having a conversation.

Access
Industry
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AI/ML
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HRMS
Country
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United States
Service
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UI/UX Design
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Web App Development
Technology
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Gemini
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LLM
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Rag

Goals, Final Analysis & Consultation Summary

Challenges

Deliverables

Conclusion

The goal was simple: make information retrieval fast and effortless. Chat with Docs was designed to:

  • Eliminate Information Overload – Get to-the-point answers to the queries.
  • Boost Productivity – Instantly deliver relevant answers from complex files.
  • Simplify Learning – Help users navigate manuals, research papers, and SOPs with ease.
  • Automate Customer Support – Let AI handle customer inquiries without human intervention.
  • Make Data Search Conversational – Exploring database to be converstaional, without needing technical expertise

WebOsmotic developed Chat with Docs, an AI chatbot that learns from a company’s own documents, making knowledge retrieval effortless. Built using LLM (Gemini) and RAG (Langchain, Faiss), the solution is designed for:

  • Instant Research Assistance Users can upload technical papers or domain-specific documents and ask questions to get relevant insights instantly.
  • Interactive Manuals & Guides No more flipping through bulky instruction booklets—just ask a question and receive step-by-step guidance in real-time.
  • Automated Customer Support The AI chatbot processes FAQs and knowledge bases to answer common customer queries without human intervention, freeing up support teams for more complex issues.
  • Conversational Data Exploration Instead of manually searching databases, users can retrieve important data points simply by chatting with the bot.
  • Seamless Integration & Security Designed as a web application, Chat with Docs can be customized for different businesses while ensuring document privacy and security.

Since launching the new system, Recruitment Smart saw big improvements:

  • Interviews scheduled 50% faster, with less back-and-forth.
  • 30% better hiring decisions, thanks to real-time insights and structured data.
  • More completed interviews, as smart reminders kept everyone on track.
  • Happier interviewers and candidates, with a smoother, more engaging process.

By combining Recruitment Smart’s vision with WebOsmotic’s AI expertise, we turned a complex hiring process into a simple, smart experience—right inside Microsoft Teams.

My team frequently has questions about various projects and procedures, and with team members coming and going, keeping track of everything can be a challenge. Chat with Docs has been a game-changer—it saves me a huge amount of time by giving them instant access to the answers they need, without having to rely on me for every detail.

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Head of Technology

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